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The Office Manager will support company operations by maintaining office systems and instituting an office structure that stresses responsiveness to customers and fellow partners within the branch. S/he coordinates and supervises branch tasks that affect our core business opportunities in rental, service and sales. They will also support and monitor branch rental standards program, manages compliance issues as well as inventory issues that affect customer orders.

This is a salaried position Monday - Friday

This role will work out of the Dania Beach office but cover the Tampa office.

Duties

Maintain office by managing and enforcing office operations and procedures
Assist customers and ensure their needs are met in a timely manner
Order, review and approve of supply requisitions
Accounts payable, including ensuring vendor invoices are processed and submitted within a set time frame
Responsible for managing record retention, retrieval, and transfer
Implement and maintain office systems and equipment
Responsible for file maintenance and organization
Enforces corporate policies and established standards and procedures
Contributes to team effort by accomplishing related results as needed
Accounts Receivables, including invoicing, collections, and processing customer payments
Manage rental contracts entry into Systematic, ensuring accurate inventory data
Manage rental returns, ensuring adjustment entries are made according to procedures
Manage sales and work orders, ensure they are input and processed correctly
Produce sales and rental reports per procedures as well as upon management request
Reporting analysis and trend information based on accurate data to management
Responsible for cycle and freight billing
Manages all branch correspondence and mail distribution
Administrative support for sales and operations
Office supply inventory control
Administrative branch HR functions
Submit time sheets to Payroll by the assigned bi-weekly deadline
Other duties as assigned

Skills/Qualifications

Associates Degree required, Bachelor’s degree preferred
Ability to work in a fast-paced dynamic environment
Minimum of 3 years construction billing experience.
Familiarity with liens, pay applications, OCIPS and insurance certificates
Previous inventory control experience preferred – preferably in a rental environment
Customer Service experience
Must have accounts receivable and collections experience
Strong organizational skills
Experience in rental equipment industry billing is preferred
Self-Starter
Must be a multi-tasker
Bilingual is a plus
Experience with Systematic or similar software a plus
Proficiency with Microsoft Office required
· Occasional travel may be required for training or company meetings.

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

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